IQP Audits

IQP AuditsHennessy Group are proud to be IQP system specialists registered with the Hamilton City Council as having approved personnel who can perform the required checks.

What is an IQP?

An IQP (Independent qualified person) is a person who is accepted by a Territorial Authority (District Council) as being appropriately qualified to undertake the inspection and maintenance of the feature concerned (i.e. automatic doors, emergency lights, lifts).

Independent means that this person must not have a financial interest in the building.

A national register is maintained by the Department of Building and Housing. This helps members of the public to determine whether a person is qualified, and assist in choosing the appropriate IQP for their building.

What are my obligations as a building owner?

The Building Act 2004, specifies that all buildings other than single residential buildings require a compliance schedule and annual warrant of fitness if they contain systems specified in the Act, including:

  • Electromagnetic or Automatic Doors (for example, doors that close on fire alarm activation)
  • Emergency Lighting Systems
  • Emergency Power Systems (UPS)

Hennessy Group is an officially recognised IQP provider authorised to carry out tests on these systems.

What’s the Process?
You are required to have an IQP or suitably qualified person check the features of the specified systems listed on your buildings compliance schedule each month.

At the end of the 12 month period, an IQP carries out an annual survey, which if passed means they will sign a form 12A for each of the specified systems listed on the compliance schedule.

The form 12A’s are attached to the compliance schedule which is submitted to the council who then issues the building’s warrant of fitness.

What is a Form 12A?
Form 12A is a form issued by an IQP annually to verify that the inspection, maintenance and reporting procedures on a Compliance Schedule for a specified system have been carried out during the previous 12 months enabling the BWOF (Building Warrant of Fitness) to be reissued by the building owner.

Council Audits
Building owners should be aware that Council may undertake random audits of owners log books under Section 111 of the Building Act 2004 and charge a fee for an inspection under this section. Generally most Council aim to audit log books at least once every 24 months.

Penalties
The Building Act 2004 contains a number of provisions to protect public health and safety that are important for building owners and managers. There is a range of penalties for failing to comply with these provisions:

Building owners can be fined up to $20,000 for failing to display a Building Warrant of Fitness, or displaying a false or misleading Building Warrant of Fitness. It is also an offence carrying a fine of up to $100,000 to use or permit the use of a building which is not safe or sanitary or if it has inadequate means of escape from fire.

If you wish to discuss IQP audits further, or would like Hennessy Group to carry out regular system checks on your premises, please contact us